URBAN ESCAPE ON THE CAPE RESPONSIBILITY & RELEASE

 

Urban Escape LLC., the operator, is hereinafter referred to as ‘UE’ within this document. ‘UE’ hereby gives notice that ‘UE’ does not own or operate any motor coaches, aircraft, cruise lines, catering facilities, hotels or attractions and that all arrangements have been made with motor coach companies, hotels, and other independent suppliers to provide you with the services purchased in the tour upon the express condition that we shall not be liable for any injury, accident, loss, damage, delay, bankruptcy, or any irregularity which may occur either by reason of defect in any vehicle or through the acts of default of any person or company engaged in providing transportation or other services. ‘UE’ does not accept any liability for the actions or omissions of these Independent suppliers over whom ‘UE’ has no direct control. In the absence of negligence on ‘UE’s part, therefore EACH PARTICIPANT HEREBY RELEASES ‘UE’ for losses or damages arising from physical or emotional injury, property damages, or other economic damage caused by such factors beyond ‘UE’’s control. Because of unforeseen circumstances, ‘UE’ reserves the right to withdraw any event or make any change, with or without notice, In the event of inclement weather, mechanical difficulties, or other events beyond the control of ‘UE’ that cause delays, It SHALL NOT BE the responsibility of ‘UE’ to pay for resulting costs and expenses to the group / individuals / small group, including additional lodging and meals. Furthermore, It SHALL NOT BE the responsibility of ‘UE’ to reimburse the group / individuals / small group for tour inclusions missed resulting from such delay. Optional activities are offered as advertised unless weather or other conditions make it Impossible for individuals to participate. Payment for optional activities must be made in cash at the location. ‘UE’ assumes no risk, liability, or responsibility for incidents or accidents which may occur to an individual while participating in any activity. Many activities are subject to a minimum participation as dictated by the operator and available transportation. Prices for all optional activities are subject to change with or without notice. In the event someone is organizing a group, The Group Leader acts solely as a representative of the group and is NOT an employee, representative or agent of ‘UE’. It is the responsibility of the Group Leader to assure that each group member receives the proper “Statement of Responsibilities, Release, Terms and Conditions” and other policies as represented by ‘UE’. THIS EVENT IS GOVERNED BY AND CONSTRUED IN ACCORDANCE WITH THE LAWS OF THE STATE OF MASSACHUSETTS. In the unlikely event a dispute cannot be amicably resolved and a court action is necessary, it is agreed that all disputes and demands shall be heard in SUFFOLK COUNTY, MA.

 

CANCELLATION & REFUND POLICY

 

Reservations canceled 90 days or more prior to the event, will only be refunded 50% of monies paid minus original deposit and processing fees. If a reservation is canceled for any reason 60 days or more of the event only 25% will be refunded minus the original deposit and processing fees paid. Cancellations made under 60 days prior to the event,  all payments in are non-refundable. All monies are non-transferable. Name changes and replacements are not accepted. There will be NO REFUNDS for children reservations made at any time. Reservations not paid in full shall be placed on a “space available basis” and are subject to cancellation policy regardless of alternative options that may be available. Trips canceled due to lack of payment are not entitled to any kind of refund.

 

RESERVATIONS, DEPOSITS AND PAYMENTS

 

Deposits and final balances must be received by ‘UE’ on or before the appropriate due dates. Reservations for time and space cannot be confirmed unless secured by the timely arrival of these required deposits, final payments. Arrangements shall be made for reservations paid in full, on time and upon the timely receipt of the final rooming lists to ‘UE’. Space available reservations are subject to cancellation with a loss of deposits, if arrangements cannot be made when final payment and rooming lists arrive.

 

NO REFUNDS FOR UNUSED SERVICES

 

In the event of an Act of God or inclement weather, ‘UE’ reserves to right to reschedule the event for another time. Refunds made by ‘UE’ are made at “UE’s” strict and explicit discretion.

 

OPTIONAL ACTIVITIES, ENTERTAINMENT, AND ITINERARIES

 

It is intended that all optional activities will be offered as listed unless weather or other conditions prevail at that time that make it hazardous or impossible for individuals to participate in the activity. ‘UE’ does not act as an agent or operate any optional activity. ‘UE’ assumes no risk, liability, or responsibility for incidents or accidents which may occur to an individual while participating in the activity. Some optional activities are subject to a minimum participation requirement. Payment for all optional activities must be made prior to the activity. ‘UE’ reserves the right to withdraw or change any contracted entertainer. ‘UE’ will provide no reimbursement due to “no show” entertainers or change in Itineraries. The destination hotels, transportation companies, in addition to all other providers of services, reserve the right to remove a person engaged in illegal or disorderly conduct from the event without refund.

 

INSURANCE

 

Participants are strongly advised to protect themselves with insurance. Optional cancellation, accident, health, and baggage insurance are available to protect participants against unforeseen circumstances. Upon request, ‘UE’ will provide further information and rates. Insurance must be purchased at time of booking.

 

CHILDREN’S RATE

 

Children’s rates are available on certain events. This rate is based upon a child, less than 17 years old, sharing the room with either: a single adult paying the full single (1 per room) rate; two adults each paying the full double (2 per room) rate; or three adults each paying the full triple (3 per room) rate. Up to 4 people, including children, may occupy the room.

 

LEGAL AGE FOR CONSUMPTION OF ALCOHOLIC BEVERAGES

 

There is no minimum age requirement to participate in some of these events, however all events offering an alcoholic beverages have been designed for adults 21 years of age and older. Each participant must be of the minimum drinking age allowed by the State in which the event is located to participate in the functions and consumption alcoholic beverages, AND EACH PARTICIPANT MUST BE PREPARED TO SHOW LEGAL IDENTIFICATION WHICH MUST INCLUDE A PHOTOGRAPH TO CONSUME  ALCOHOLIC BEVERAGES. Each liquor licensee is under legal obligation to comply with all applicable laws. To that end, each liquor licensee is required by law to not serve alcoholic beverages to individuals who do not meet the standard of service even though they may have paid for the alcoholic beverage inclusion as part of their event.

 

ROOM ASSIGNMENTS

 

Room assignments are made by the hotel personnel. Per person prices are stipulated by the number of people in the room, not the number of beds. Double occupancy (2 people per room) does not mean that the room has two double beds. Triple and Quad rooms WILL NOT have more than two beds per room. Rollaway beds are limited and will be provided on a first-come first served basis. Accommodation requests for single occupancy are taken on as available basis.